What is Final Project Report?

A final report for a project co-financed by public resources or EU grant programs must contain several essential components. This document provides formal proof that public funds were spent efficiently, effectively, and economically, demonstrating that the established project goals have been fulfilled.

In research and development (R&D) projects, the final report serves as the core baseline document for the final project evaluation. Preparing it carefully and accurately is a formal obligation that helps prevent potential financial or administrative sanctions. Standard sections of a final project report include:

Introductory Section

• A summary of the project, its main objectives, and an overview of financing (grant amount, co-financing details, etc.).
• Information about the grant beneficiary, including organization name, contact details, and other formal particulars.

Description of Implemented Activities

• An overview of all core project activities and their execution methods.
• A comparison of planned activities against those actually implemented, including any adjustments and reasons for modifications.

Achievement of Objectives and Summary of Results

• An evaluation of whether project goals were fulfilled alongside a description of achieved outcomes.
• A quantitative and qualitative evaluation of outputs (such as number of trained individuals, constructed capacity, reached target indicators, etc.).

Financial Report

• A review of actual costs incurred, structured according to the project's financial plan.
• A comparison of planned vs. actual expenditures, including justifications for any deviations.
• Confirmation of adherence to the principles of economy, efficiency, and effectiveness.

Procurement and Supplier Selection

• A description of the procedures used to select suppliers and services in compliance with grant program regulations.
• Results of tender procedures demonstrating compliance with transparency and non-discrimination principles.

Monitoring and Evaluation

• A summary of monitoring activities conducted throughout the project lifecycle.
• An assessment of implementation quality and the overall impact on the target audience.

Publicity and Mandatory Visibility

• An overview of publicity measures taken to ensure visibility in accordance with rules (e.g., displaying EU logos on physical signage, informational materials, or media outputs).
• Supporting evidence confirming compliance with visibility rules (photos, press releases, website screenshots, etc.).

Project Sustainability

• A description of plans to ensure the long-term sustainability of project results after completion.
• Potential risk factors and measures designed to minimize them.
• Key details regarding project sustainability requirements.

Documentary Annexes

• Documentation related to procurement procedures, monitoring reports, lists of deliverables, and outputs.
• Photo documentation and additional supporting attachments confirming project execution.

Overall, a final project report should be comprehensive, transparent, and easy to understand, providing a clear overview of how public funds were effectively used to reach project targets.